fieldworks-biodiversity.co.uk (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why, and when we process your personal data.

fieldworks-biodiversity.co.uk acts as the data controller when processing your data.

fieldworks-biodiversity.co.uk processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.

The personal data that we collect from you is: –

Name, Personal Email

We collect information from you when you book online, subscribe to our newsletter or fill out a form. 

fieldworks-biodiversity.co.uk takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.

The purposes and reasons for processing your personal data are detailed below: –

• Keeping you up to date with our latest news, offers and terms

• Processing your enquiry

We collect and store your personal data as part of our legal obligation for business accounting purposes.

We will occasionally send you marketing information where we have assessed that it is beneficial to you as a customer and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests.

You have the right to access any personal information that we process about you and to request information about: –

•  What personal data we hold about you

•  The purposes of the processing

•  The categories of personal data concerned

•  The recipients to whom the personal data has/will be disclosed

•  How long we intend to store your personal data for

•  If we did not collect the data directly from you, information about the source.

 If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

 You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.

 If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

We do not share or disclose any of your personal information without your consent, other than where there is a legal requirement.

fieldworks-biodiversity.co.uk takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place.

fieldworks-biodiversity.co.uk only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.

 Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.

fieldworks-biodiversity.co.uk will occasionally send you promotions by email that have been identified as being beneficial to our customers and in our interests. Such information will be relevant to you as a customer and is non-intrusive and you will always have the option to opt-out/unsubscribe at any time.

We adopt a Social Media Policy to ensure our business and our team conduct themselves accordingly online. Users are advised to verify the authenticity of our social media profiles before engaging with, or sharing information on these platforms. We will never ask for user passwords or personal details on social media platforms and do not operate any Single Sign ons using your own social media usernames and passwords. Users are advised to conduct themselves appropriately when engaging with us on social media.

 There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page.

fieldworks-biodiversity.co.uk takes your privacy seriously and will only process your personal data with your consent and in accordance with the terms stated in our Privacy Notice.

This section explains what to do if you no longer want us to hold or use your personal information.

You can withdraw your consent at any time. Please contact us if you want to do so.

 info@fieldworks-biodiversity.co.uk

This will only affect the way we use information when our reason for doing so is that we have your consent. See the section ‘Your Rights’ about more generally restricting use of your information.

 If you withdraw your consent, we may not be able to provide certain products or services to you. If this is so, we will tell you.

fieldworks-biodiversity.co.uk only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

 You can also register a complaint about our handling of your personal data with the ICO, who are the UK’s supervisory authority for GDPR and UK DPA www.ico.org.uk/concerns